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Administrative Assistant, Trash Free Seas® Program

POSITION SUMMARY

The Administrative Assistant is responsible for support to the Trash Free Seas (TFS) Program. This includes managing TFS team meetings and updates, managing the day-to-day operations of the team based in Washington, DC, Portland, OR and Seattle, WA. . The TFS Program encompasses the International Coastal Cleanup, the Trash Free Seas Alliance, the Global Ghost Gear Initiative, and International Policy initiatives focused on waste collection and recycling.  This position will be responsible for coordinating with employees in offices across the US, as well as international partners.

 

PRIMARY RESPONSIBILITIES

  • Administrative support to the TFS team, including coordinating weekly updates, setting agendas, taking notes and circulating notes and action items for team meetings.
  • Support logistics (including travel, food and meeting space) for group meetings and events in locations in the U.S. and other international locations.
  • Arrange travel as needed for TFS team members and partners.
  • Provide budget management support: process invoices for the TFS team, tracks invoices, spending and budgets.
  • Completion and submission of expense reports and reimbursement requests for TFS Senior Staff, on a monthly basis.
  • Provide support on contract development and tracking.
  • Calendar management and meeting scheduling for TFS team.
  • Coordination and tracking of monthly reporting for programs to provide awareness of accomplishments across Ocean Conservancy leadership and other programs/departments.
  • This position may also be required to support the TFS team staff in a variety of project management, research, and administrative needs.

 

PREFERRED SKILLS/QUALIFICATIONS/EXPERIENCE

  • 2-3 years’ administrative experience, preferably supporting a senior leader or team in a multi-location, fast-paced environment.
  • Superb organizational skills and strong desire to ensure operations run smoothly; attentive to details and conscientious in anticipating needs to meet deadlines and deliverables.
  • Passion for providing high-level administrative and organizational support in service to the organization’s goals.
  • A high-level performer who remains attentive to details and adheres strictly to deadlines and deliverables while keeping a larger vision in mind to support accurate, timely, and powerful policy, products, and positions.
  • Excellent interpersonal and communication skills with demonstrated success in supporting a team and maintaining positive relationships with international partners.
  • Proven ability as a high level performer to multitask, work independently, and handle a fast-paced work environment in good humor.
  • Demonstrates maturity, initiative, creativity, discipline, and commitment.
  • Ability to lift 30 pounds.

EDUCATION/TRAINING

  • High School Diploma

To Apply

To be considered for this position, interested candidates may submit a resume and cover letter to jobs@oceanconservancy.org. Please note position title and #19-03 in the subject line.

Ocean Conservancy is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, sex, handicap, pregnancy, sexual orientation, gender identity, or veteran status. Ocean Conservancy is continually seeking to diversify its staff, particularly to broaden opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy.

Ocean Conservancy is an equal opportunity employer.

Location
  • Washington, DC
Department
  • Trash Free Seas®
Reports To
  • Associate Director of the Trash Free Seas® Program
Hours
  • Full Time

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