As an integral part of Ocean Conservancy’s Resource Development team, the Coordinator plays a central role in providing support across workflows centered on attracting resources to the organization. The Coordinator reports directly to the Senior Director of Development, but also supports others within the department including the Vice President in an executive assistant capacity. Primary areas of responsibility include supporting the Vice President; assisting with the execution of the Individual Philanthropy strategy, including donor acknowledgements and processes relating to management of the board of directors; maintaining donor records; providing occasional event support, and otherwise playing a supporting role on priority projects as assigned.
- Supports the Vice President of Resource Development with scheduling, deadline management, meeting preparation, and travel booking, frequently coordinating with a travel agent. Communicates with staff throughout the organization as well as external parties.
- Supports efforts relating to the recruitment and management of the board of directors, working closing with both Development and the Executive Offices to ensure that key processes relating to board stewardship are executed with the highest degree of accuracy and attention.
- Supports the Individual Philanthropy team as needed, including by managing elements of the donor acknowledgement process and occasional mailings.
- Organizes and facilitates meetings and conference calls, taking and distributing notes as needed.
- Orders and oversees catering services when requested.
- Conducts research on current and prospective donors, foundations and corporations.
- Occasionally drafts and mails acknowledgement letters, reports and proposals on an as-needed basis. Frequently proofs documents before final submission.
- Assists with event planning including compiling invitation lists, mailing invitations, tracking responses, creating name tags, preparing background information and assisting with follow-up correspondence.
- Executes monthly expense reconciliations and any necessary reimbursements for Resource Development directors and regularly submits invoices to the Finance department
- Maintains a current list of department subscriptions and communicates with vendors as necessary
- Uses Raiser’s Edge database to create, update and maintain donor records. Ensures database accuracy. Generates mailing lists and reports to facilitate activities with individual donors as well as foundation and corporate funders.
- Performs other tasks as assigned.
- Minimum of two years of administrative, fundraising, or related work experience;
- Demonstrated project management experience, and an ability to manage multiple deadlines with a positive attitude and clear communication.
- Ability to effectively manage-up to and support senior staff, as well as important organizational constituencies such as members of the board of directors.
- In-depth knowledge of Microsoft Office applications (Word, Excel, PowerPoint) and fluency in mail merges.
- Working knowledge of Raiser’s Edge fundraising software or other comparable complex database.
- Demonstrated ability to work collaboratively and function as part of a team.
- Personable, productive and able to successfully manage multiple processes simultaneously without close supervision.
- A proactive problem solver who can bring the creativity, energy, discipline and commitment needed to help the annual giving team operate efficiently.
- A high-level performer who remains attentive to details and adheres strictly to deadlines and deliverables.
- Ability to accept and execute projects from multiple people and manage priorities accordingly.
- Excellent written, verbal, visual/presentation and interpersonal communication skills, including knowledge of correct grammar and syntax, as well as the ability to effectively communicate with a variety of audiences. Strong proofreading and editing skills.
- Prior experience working in nonprofit Development preferred.
- Authentic connection to the work and mission of Ocean Conservancy.
- College degree preferred.
To be considered for this position, interested candidates must submit a resume and cover letter to firstname.lastname@example.org and note position title: Development Coordinator and #19-20 in the subject line.
Ocean Conservancy is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, sex, handicap, pregnancy, sexual orientation, gender identity, or veteran status. Ocean Conservancy is continually seeking to diversify its staff, particularly to broaden opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy.
Ocean Conservancy is an equal opportunity employer.