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Special Assistant

ABOUT OCEAN CONSERVANCY

Ocean Conservancy works to protect the ocean from today’s greatest global challenges. Together with our partners, we create science-based solutions for a healthy ocean and the wildlife and communities that depend on it.

POSITION SUMMARY

The Special Assistant is responsible for direct, proactive executive support to the Chief of Strategy and also the VP of Conservation, Justice and Equity. This includes managing their demanding schedules, and undertaking special projects that require sound judgment, initiative, and confidentiality.

Diplomacy and discretion are essential to this position and the Special Assistant is often exposed to highly sensitive issues.  This position knows how to balance an informal internal work environment with the formality required when representing Ocean Conservancy and the Chief of Strategy and VP of Conservation, Justice & Equity externally. The Chief of Strategy oversees the conservation work of Ocean Conservancy as well as works in lockstep with the CEO on organization-wide initiatives. The VP of Conservation, Justice and Equity leads Ocean Conservancy’s efforts to better incorporate justice and equity into our conservation work.

PRIMARY RESPONSIBILITIES

The Special Assistant is responsible for coordinating the day-to-day operations and workflow of the Chief of Strategy and VP of Conservation, Justice and Equity, including:

  • Serves as key liaison to the Conservation VPs and provides support to other organizational leaders as needed (a “bridge builder”)
  • Judicious management of the Chief of Strategy and VP of Conservation, Justice and Equity’s time in the office and offsite, including oversight of meetings, travel arrangements and associated logistical details; ensures calendars are kept current and accurate.
  • Monitoring deadlines and providing appropriate reminders to the Chief of Strategy and VP of Conservation, Justice and Equity.
  • Coordination with Ocean Conservancy staff to ensure preparation, production, and distribution of background and briefing materials, binders, and itineraries related to meetings, presentations, conferences and travel.
  • Circulation of meeting notes and follow-up with program staff to shepherd timely completion of action items identified at meetings or otherwise specified by the Chief of Strategy or VP of Conservation, Justice and Equity.
  • Completion and submission of expense reports and reimbursement requests. Processing of consultant invoices and other program operations support as needed.
  • This position may also be required to support program directors and senior staff in a variety of project management, research, scheduling and administrative needs. 

REQUIRED SKILLS/QUALIFICATIONS/EXPERIENCE

  • 4+ years of experience in support of a top level/senior leader or Executive leader in a management, operations, advocacy, or policy role; with an emphasis on project and calendar management.
  • Passion for providing multifaceted administrative and organizational support in proactive service to the organization’s goals.
  • A high-level performer who remains attentive to details and adheres strictly to deadlines and deliverables while keeping a larger vision in mind while supporting accurate, timely and powerful policy, products, and positions.
  • Superb organizational skills and strong desire to ensure organizational operations run smoothly; attentive to details and conscientious in adhering to deadlines and deliverables.
  • Highly discrete and able to be trusted with confidential information relating to the organization and its staff.
  • Proven ability as a high level performer to multitask, work independently and handle a fast-paced work environment in good humor.
  • Demonstrates professionalism, initiative, creativity, discipline and commitment.
  • Strong oral and written communication skills, with demonstrated ability to write and edit well.
  • Experience with Microsoft Office (Word, Excel, Power Point, Outlook, etc.) and Zoom conferencing Software.
  • Focused, positive attitude, flexible and proactive

EDUCATION/TRAINING

  • Associate’s degree or higher preferred or equivalent work experience.

TO APPLY

If you think you have what it takes to join Ocean Conservancy’s team, please apply here.

Ocean Conservancy is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, sex, handicap, pregnancy, sexual orientation, gender identity, or veteran status. Ocean Conservancy is continually seeking to diversify its staff, particularly to broaden opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy.

Ocean Conservancy is an equal opportunity employer.

Location
  • Washington, D.C. Preferred, Other Locations in the East Coast Time Zone Considered
Department
  • Conservation Policy and Programs
Reports To
  • Chief of Strategy
Hours
  • Full Time

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